Data Security and Privacy

Security & Privacy for CCPS Students

Calvert County Public Schools recognizes student data and privacy risks and takes steps to prevent problems that can occur when students use the internet and digital tools. Our students are provided with instruction in our K-12 Digital Citizenship curriculum that prepares them to know the risks and utilize strategies to maintain security.

CCPS assesses digital tools for 508 compliance and reviews the privacy policies of each tool to assess compliance with FERPA, COPPA, CIPA and MD-SDPA, level of student data privacy for every approved tool with which our students interact.

CCPS Policy on Student Records

CCPS categorizes digital tools as either “Essential” or “Supporting.” Essential tools are part of our CCPS Curriculum and are not optional for use. “Supporting” tools are optional tools that teachers may or may not use with their class(es). Supporting tools may require no personal data, only directory information, or directory information with non-personal identifiable information. Supporting tools may not be used by students whose parents have opted out of sharing directory information.

Calvert County Public Schools Approach to Online Security

  • CCPS uses single sign-on with software vendors. These vendors are fully compliant with FERPA regulations regarding student data.
  • CCPS uses filtering software to prevent students accessing inappropriate sites.
  • CCPS restricts application downloads, preventing malware from affecting the network.

We believe:

  • Student data should be used to further and support student learning and success.
  • Student data are most powerful when used for continuous improvement and personalizing student learning.
  • Student data should be used as a tool for informing, engaging, and empowering students, families, teachers, and school system leaders.
  • Students, families, and educators should have timely access to information collected about the student.
  • Student data should be used to inform and not replace the professional judgment of educators.
  • Students’ personal information should only be shared, under terms or agreement, with service providers for legitimate educational purposes; otherwise the consent to share must be given by a parent, guardian, or a student, if that student is over 18.
  • Educational institutions, and their contracted service providers with access to student data, including researchers, should have clear, publicly available rules and guidelines for how they collect, use, safeguard, and destroy those data.
  • Educators and their contracted service providers should only have access to the minimum student data required to support student success.
  • Everyone who has access to students’ personal information should be trained and know how to effectively and ethically use, protect, and secure it.
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