Portfolio Reviews

Second Semester Home Schooling Portfolio Reviews will be conducted remotely from June 1 through June 25.

The following information is intended to explain how portfolio reviews are implemented in Calvert County in accordance with Maryland's regulations for home instruction.

What are the options for remote portfolio reviews?

Historically, the reviews have been held at the CCPS Central Office. Considering the coronavirus pandemic, no face to face portfolio reviews will be held until further notice. Parents may choose from the following portfolio review options (select each option for a full description):

  • Email Grade/Progress ReportYou do not need to contact us if you email the required documentation no later than May 20, 2021. Email only pdf, jpeg or Microsoft Office documents (Word, PowerPoint) to june21portfolioreviews@calvertnet.k12.md.us. We cannot access online links.

  • Email 3 Artifacts for Each Subject Area - You do not need to contact us if you email the required documentation no later than May 20, 2021. Email only pdf, jpeg or Microsoft Office documents (Word, PowerPoint) to june21portfolioreviews@calvertnet.k12.md.us. We cannot access online links.

  • Mail or Drop Off the Portfolio Mail or drop off portfolios no later than May 20, 2021. For drop-off’s, call 443-550-8460 from the parking lot and we will meet you at the Main Entrance. One labeled envelope per child. No workbooks, binders or tubs of materials. Please indicate if you want the portfolio shredded or will pick up after the review.

  • Participate in a Video ConferencePlease contact us as soon as possible to schedule a TEAMS teleconference review. We will email you a link for the conference. Be sure to check your spam/junk folders. If you do not have an appointment or don’t remember when it is scheduled, please call us at 443-550-8460.

If none of the above options work for your family, please contact the Department of Student Services at 443-550-8460.

What is a portfolio?

For home schooling, a portfolio is an organized collection of student work and instructional plans for each required subject area. The portfolio is maintained by the parent/guardian and presented to CCPS staff at the end of each semester in order to demonstrate that the student is receiving regular, thorough instruction.

A portfolio includes important instructional materials such as, but not limited to:

  • Student writing samples, written assignments, worksheets, etc.
  • Assessments (tests/quizzes)
  • Projects (research based, multimedia, cross-curricular, creative, etc.)
  • List of instructional/reading materials and/or curriculum documents
  • Photos of art projects may be submitted to document art
  • Dated logs or calendars may be submitted for music and physical education

What is the purpose of the portfolio review?

The is required in Maryland to ensure that each child participating in a home instruction program is receiving regular, thorough instruction during the school year, in the studies usually taught in the public schools, to children of the same age.

When are portfolio reviews held?

First semester reviews occur in January. Second semester reviews occur in June.

Who reviews the portfolios?

Calvert County Public Schools hire a team of reviewers comprised of current and retired educators. Each reviewer brings a wealth of expertise and experience to the team. The reviewers thoroughly enjoy meeting with the families and share in the joy of the students’ accomplishments each semester.

What happens at the portfolio review?

Regardless of how the portfolio is shared, the reviewer will document the evidence that is provided for each subject area. Notes on the Portfolio Review Form may include the name of the curriculum, textbooks, instructional resources, websites, skills covered, pages numbers of workbooks completed, etc. Once finished, a completed Portfolio Review Form will be sent to the parent via email. Upon request, a copy can be sent via USPS.

What does a parent/guardian include in a portfolio for a student using an online program?

The expectations of a portfolio review for online programs are the same as home instruction programs that do not incorporate computer work. Most online schools and programs have some form of a grade/progress report or transcript to inform parents of a student’s progress. Parents are welcome to submit this progress report as documentation if they so choose. They may also provide additional samples of the student's work; however, additional work samples are not required if the grade report is electronically generated from the online program or school. Online programs, academies, and schools utilized for home instruction in Maryland do not override the state’s regulations.

How much work should be included in the portfolio?

We request 3 pieces of work per subject area. For a portfolio review, the regularity and thoroughness of the home instruction program are primarily determined by the quantity and quality of the documentation that is provided to the reviewer. Try to provide a sample from the beginning, middle, and end of the semester.

What happens if the portfolio does not have sufficient evidence of instruction?

If a parent/guardian does not provide adequate documentation of the home instruction program, the reviewer will document the deficiencies on the review form. Another portfolio review meeting will be scheduled to provide the opportunity to correct the deficiency within 30 days. If not corrected (or if the parent does not attend the mutually scheduled portfolio review to correct the deficiency), the student must be promptly enrolled in a public or private school.

Failure to choose and complete one of the portfolio review options is considered non-compliant with home instruction regulations and requires a child’s immediate enrollment in a public or non-public school.

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